The business toolkit displays a visual representation of your profitability for the last three months. This breakdown is based on all sales across the company in gross profit and gross margin, and you can use this to estimate potential profits and set goals. You can explore how gross profits and margins are affected by adjusting the cost and sell prices of both labour and material. To use the toolkit, go to Utilities > Business Toolkit.
The business toolkit only counts costs on jobs if those costs were actualised within the three-month time period. For example, if a job was invoiced three months ago, but labour on that job was scheduled four months ago, those labour costs will not be included in the business toolkit. Also, any purchase orders receipted four months ago will not be included in material costs.
The graph displays your Material Cost, Labour Cost, Material Sell, Labour Sell, Original Margin and Adjusted Margin. To hide a part of the graph, click the names in the legend on the right side of the graph. Hover over the bars in the graph to see more details.
Labour costs do not include scheduled activities.
Use the sliders below the graph to adjust your Material Cost, Material Sell, Labour Cost and Labour Sell and see the potential impact of these adjustments.
To make adjustments more than 30% or less than -30%, enter the percentage manually in the field next to the slider. The red line on the graph represents your adjustments. On the bar graph, sections in red indicate a decrease in profits and sections in green indicate an increase in profits, based on your adjustments.
To see profitability in specific areas of your business, rather than overall, use reports.
The business toolkit is not a forecasting tool. It is best used to draw conclusions about how your business would have fared during the specified time period if different markups had been applied and no other changes occurred.
You can choose to only allow certain security groups to access and adjust margins in the business toolkit.
To control access to the business toolkit:
- Go to System > Setup > Security Groups.
- Click the security group.
- Click the Business Toolkit tab.
- To enable access to the business toolkit, select Enable.
- If you do not want to allow users to adjust margins in the business toolkit, clear the Adjust Margins check box.
- Click Save and Finish.