Run Sheet by Driver Report

Overview

The Run Sheet by Driver Report displays all journeys made by drivers on each day within the date range. This is useful if your drivers use different vehicles. Learn more about assigning drivers to vehicles in How to Manage Drivers.

View the start time and location, end time and location, total travel time and distance, and total time spent stopped for each journey.

To run the Run Sheet by Driver report:

  1. Go to the Reports tab.
  2. Select the Date Start and Date End to determine the date range.
  3. Next to Date Threshold, select the daily starting hour.
  4. Select the required Report Type as CSV, PDF, or HTML.
  5. Under Drivers Available, select the drivers you wish to include by clicking the plus icons.
    • Alternatively, click Add All to include all drivers. Under Drivers Selected click the minus icons to remove any drivers you wish to exclude.
  6. Click More Filters:
    • Select Include specified days of the weeks to select and clear specific days.
    • Select Specified Time to Include or Exclude a specific period of time during the day.
  7. If you have integrated with Simpro Premium, you can also view Simpro Premium project numbers associated with job sites. Select the Listing project numbers from Simpro Premium check box to include project numbers in the report.
  8. Click Launch Report.
    • If you select HTML as the report type, the report loads and displays in a new tab.

      • If you select CSV or PDF as the report type, go to Settings > Reports > Report History. You can choose to download the required report as a CSV or PDF file for sharing purposes in this tab.

A screenshot of the Email when ready option.

Depending on the amount of data required, the report may take some time to generate.

Click Email when ready to receive the report in an email and continue with other work. The email is sent to the email address in your user profile.

A screenshot of the Run Sheet by Driver report.

When the report has finished launching, it is organised by day, then by vehicle, and displays the following columns:

Start Time The time the driver began the journey.
Start Location The address where the driver began the journey.
End Time The time the driver finished the journey.
End Location The address where the driver finished the journey.
Travel Time The total time spent travelling.
Trip Distance The total distance travelled from the start location to the end location.
Stopped For The total time spent stopped at the end location until the next journey began.
Project

If you have integrated with Simpro Premium, if the vehicle stopped at a site that is associated with a scheduled quote or job at that specific time, the quote or job number is displayed here.

Learn more in How to Integrate Simtrac and Simpro Premium.

To download the report as a PDF file, click Export to PDF.

To download the report as a CSV file, click Export to CSV.

To email the report, click Email Report, then enter the Email Address, and click Submit.