How to Use Accounting Categories

Overview

In Simpro Premium, you can set up accounting categories to track the profit and loss of various business arms in your accounting package. In QuickBooks Online, accounting categories are mapped to Locations. Learn more in How to Set Up the QuickBooks Online Accounting Link.

To track accounting categories in MYOB AccountRight Live, enable Category Tracking in the accounting link. Learn more in How to Set Up the MYOB Accounting Link.

After setting up accounting categories, you are required to select a category for every financial transaction in Simpro Premium, including:

Accounting categories are not suitable for complex projects that might require multiple categories.

You cannot use accounting categories if you wish to use inventory tracking or business groups.

US only: If you use Simpro Premium in the United States, the term 'vendor' is used instead of 'supplier'.

In order to view content or perform actions referred to in this article you need to have the appropriate permissions enabled in your security group. Go to System A screenshot of a schedule icon with a grey calendar icon and an arrow. > Setup > Security Groups and access your security group to update your permissions. The relevant security group tab and specific permissions for this article can be found here:

Accounting Categories

Before you can use category tracking, you need to enable it in Simpro Premium.

To set up category tracking:

  1. Go to System A screenshot of a schedule icon with a grey calendar icon and an arrow. > Setup > Defaults.
  2. Click the Financial sub-tab.
  3. Under Invoicing, in the Tracking section, select Category Tracking.
  4. Click Save.

A screenshot of the Create Accounting Category page.

To create an accounting category:

  1. Go to System A screenshot of a schedule icon with a grey calendar icon and an arrow. > Setup > System Setup > Accounts > Accounting Categories.
  2. Click Create Accounting Category.
  3. Enter an Accounting Category Name.
  4. Enter a Reference. This is used to link to your accounting package, and usually matches your package's Name field.
  5. Click Create.

To match Simpro Premium accounting categories to existing MYOB categories, enter the category name and reference from MYOB in the corresponding fields when setting up the Simpro Premium accounting category. Learn more in How to Set Up the MYOB Accounting Link.

To edit an accounting category:

  1. Go to System A screenshot of a schedule icon with a grey calendar icon and an arrow. > Setup > System Setup > Accounts > Accounting Categories.
  2. Click the category you wish to edit.
  3. Make changes as required.
  4. Click Save.

To delete an accounting category:

  1. Go to System A screenshot of a schedule icon with a grey calendar icon and an arrow. > Setup > System Setup > Accounts > Accounting Categories.
  2. On the category you wish to delete, click the A delete icon with a red circle and a white minus symbol. icon.
  3. Click OK.

To apply an accounting category to an invoice:

A screenshot of the Category drop-down in an invoice.

  1. Create an invoice as normal.
  2. Select the accounting category from the Category drop-down list.
  3. Finish creating the invoice.

For additional training, complete an interactive material in the Simpro's Learning Toolbox. Learn more in About Simpro's Learning Toolbox.