How to Use Automatic Catalogue Syncing - AU, NZ, UK Only

Overview

If you have an online account with one of your suppliers, set up automatic syncing to receive updated supplier catalogues directly in Simpro Premium instead of manually importing them.

Some suppliers can only be imported and synced automatically using Lentune. Access the Lentune Help Guide to learn how to import stock using Lentune.

Ensure to consider whether your catalogue structure is compatible with automatic catalogue syncing before turning it on. Learn more in Suitability of automatic catalogue syncing.

Please note that updating the value of your catalogue items does not impact the value of items that have already been added to stock.

Learn more in How to Set Up Pricing Tiers.

In order to view content or perform actions referred to in this article you need to have the appropriate permissions enabled in your security group. Go to System A screenshot of a schedule icon with a grey calendar icon and an arrow. > Setup > Security Groups and access your security group to update your permissions. The relevant security group tab and specific permissions for this article can be found here:

Import Catalogue

Before performing the steps detailed below, ensure that this part of your build is set up correctly. The relevant steps to set up the features and workflows detailed in this article can be found here:

How to Use the Catalogue

Automatic catalogue syncing import options behave the same as manually importing a catalogue file. Learn more in How to Import Specific Catalogues.

Depending on how you have structured your Simpro Premium catalogue determines which import option is best suited for your automatic import.

If you want to use your suppliers catalogue structure, selecting the Complete import option imports all the suppliers groups. Items that already exist in your current catalogue groups may be duplicated when imported with your suppliers groups.

If you would like to keep your own catalogue structure, selecting Update and Create New Part updates existing items within your catalogue groups.

Australia

A screenshot of the catalogue imports.

The following suppliers are available for automatic catalogue syncing:

  • Airefrig
  • Cetnaj
    • Only available with certain branches. Contact your local branch for information.
  • CNW
  • Cook's Plumbing
  • Eagles Plumbing Plus
  • Electrical Distributors
  • Galvins Plumbing
  • Go Electrical
  • Ideal Electrical
  • John R Turks
  • Lawrence & Hanson
  • Lear & Smith
  • Middy’s
    • Contact Middy’s for account information
  • MMEM
  • P&R Electrical
  • Reece
  • Rexel
  • Samios
  • Sherriff
  • Tradelink
  • Voltex

3rd party integrations in AU are managed by Lentune. For support enquiries contact support@lentune.com | Ph: AU 1300 312 720 | Ph: NZ +64 3351 9110.

New Zealand

A screenshot of the catalogue imports.

The following suppliers are available for automatic catalogue syncing:

3rd party integrations in NZ are managed by Lentune. For support enquiries contact support@lentune.com | Ph: NZ +64 3351 9110 | Ph: AU 1300 312 720.

United Kingdom

A screenshot of the catalogue imports.

The following supplier is available for automatic catalogue syncing:

  • Rexel
  • Plumbase
  • Yesss Electrical

3rd party integrations in UK are managed by Simplementary. For support enquiries contact enquiries@simplementary.com | Ph: 01929557987.

To set up automatic catalogue syncing:

  1. Go to Utilities A screenshot of a schedule icon with a grey calendar icon and an arrow. > Import.
  2. Click Catalogue, locate and click the required supplier.
    • If you are using Tradelink, click Go To Login Page to navigate to the Tradelink website.
  3. Enter your User ID and Password for your online account with this supplier, so Simpro Premium can access your account. Some suppliers, such as Tradelink, may required you to enter your account number as well.
  4. Click Validate.
  5. Adjust import settings as required.
  6. Click Activate Automated Imports.

Please note that if your supplier account is already linked to another piece of software you may receive an error indicating that Simpro Premium Could not validate login. Invalid login or password. Unlink the other software and click Validate to resolve this issue.

To manually import a catalogue, go to the File Import tab.

The automatic catalogue invoice import checks for new records from suppliers every 7 days, and only updates Simpro Premium if new records are found.

Note that if the automatic import fails for any reason, you must download the import file from the import log and import it manually.

Each time you receive an automatic import, the Automated Import Log is updated. Imported files remain in the log for up to 60 days.

If you want the system to stop automatic catalogue syncing, go to Utilities A screenshot of a schedule icon with a grey calendar icon and an arrow. > Import > Catalogue and click the required supplier.

To deactivate automatic syncing:

  1. Click Deactivate.
  2. Enter your account details.
  3. Click Deactivate.