Simpro Payments and QuickBooks

Overview

Set up Stripe processing fees to ensure Simpro Payments are exported and reconciled correctly in QuickBooks Online. With the exception of the steps noted in this article, setting up the QuickBooks Online accounting link with Simpro Payments follows the standard steps. Learn more in How to Set Up the QuickBooks Online Accounting Link.

A supplier is required to start exporting the Stripe processing fees, this is important for allocating fees and transferring the fees across to the correct accounts without impacting stripe payments.

To create a Stripe Supplier within Simpro Premium.

  1. Go to People > Suppliers and create a supplier as normal.
  2. Once the Stripe supplier is created, go to Utilities > QuickBooks > Transfer and export this supplier to QuickBooks.

If a supplier already exists in QuickBooks for finance charges, ensure this account is mapped in Simpro Premium in the account mapping page of the QuickBooks Interface.

The supplier name in QuickBooks must match exactly with what is in Simpro Premium. Any differences can cause issues with exporting.

Stripe processor charge accounts need to be set up in QuickBooks to ensure finance charges are allocated correctly.

  1. In QuickBooks, go to Accounting > Advanced > Advanced Settings > Chart of Accounts.
  2. Create a new account.
  3. Ensure Enable payments to this account is ticked.
  1. In Simpro Premium, navigate to System Setup > Defaults > Financial.
  2. In the Stripe Processor Charge account field, enter the account code where Stripe fees should be posted in QuickBooks.
  3. In the Vendor Contact for Stripe Processor Charge field, select the supplier in Simpro associated with Stripe finance charges.

Go to Utilities > QuickBooks > Account Mapping and check that each QuickBooks account is mapped correctly.

You can configure the following:

Defaults

Click Defaults to map your Default Account Name in Simpro Premium to the one in QuickBooks. If set up correctly, financial defaults automatically populate.

Learn more in How to Set Up Financial Defaults.

Cost Centres

Click Cost Centres to map each Cost Centre Name in Simpro Premium to the one in QuickBooks. If set up correctly, cost centre account names automatically populate.

Learn more in How to Use Cost Centres.

Payment Methods

Click Payment Methods to map payment methods in Simpro Premium to those in QuickBooks. If set up correctly, account names automatically populate.

Learn more in How to Use Payment Methods.

Accrual and Deferral Accounts

Learn more in How to Set Up Accruals and Deferrals of Revenue.

Payments processed using Simpro Payments can be exported to QuickBooks along with payments made using other methods.

Learn more in How to Use the QuickBooks Online Accounting Link.