How to Invoice for Asset Maintenance

Overview

Invoice asset maintenance works using a variety of methods to meet customer needs and your business requirements.

Invoice per job

This is useful if:

  • The job and invoicing frequency for the customer’s asset maintenance are the same, for example, monthly maintenance and monthly invoicing
  • The asset maintenance rates you charge are unpredictable or are not agreed upon with the customer.
Invoice per period

This is useful if:

  • The job and invoice frequency for the customer’s asset maintenance are different, for example, monthly maintenance with quarterly invoicing
  • The asset maintenance rates you charge are standard and / or agreed upon with the customer.
Invoice per job using a customer contract

This is useful if:

  • You wish to view the profitability of your maintenance jobs separately from the profitability of other work you complete for the customer.
Invoice per period using a customer contract

This is useful if:

  • The asset maintenance rates you charge are only agreed upon for a specific period of time, with a rate review required at the end of that period.
  • You wish to track the nett contract profit of your asset maintenance using the Contract Profitability Report, taking into account the expenses on the recurring jobs and the income from the recurring invoices.

If you manage a large number of assets with multiple service levels, purchase and enable Maintenance PlannerClosed An add-on that tracks customer assets and alerts you when they are due to be serviced. to streamline your preventative maintenance. Learn more in About Maintenance Planner.